Outsource your payroll: 5 reasons why

By Ruan Schreuder, Sales Executive & Certified Sage Consultant, AWCape

One aspect of the business that many business owners manage on their own, when it often makes sense to get help, is the processing of the payroll.  

Choosing the right outsourcing partner and cloud-based outsourced payroll solution can positively impact your reputation and success. 

Managing your payroll is a time-consuming administrative function that is operationally important, yet does little to help your business differentiate itself from the competition.

Here’s 5 reasons why it makes sense to outsource your payroll function: 

1. Keep payroll data secure and confidential

It can be embarrassing and detrimental to morale if the wrong eyes fall on the wrong payroll information. By outsourcing your payroll, sensitive and confidential payroll data is calculated off-site, so there is little chance of a breach in confidentiality. 

2. Outsourced payroll saves time

One of the major challenges to in-house payroll processors is simply the amount of time it takes to complete. 

If you handle your payroll in-house, you know that it requires a lot of time and attention to detail to ensure it is error-free. That demand on your time increases as your team grows. Each pay period becomes a series of checks and balances to ensure no errors are made while handling a considerable amount of data that varies from employee to employee.  

It takes time away from the core tasks that help you manage and grow the business. When you outsource your payroll, you immediately free up all that time. You can devote that free time to refining sales and marketing strategies and improving workflow efficiencies.  

3. Avoid costly penalties and filing worries  

To stay updated and abreast of the current and ever-changing tax laws and regulations can be stressful. 

When you choose to outsource with AWCape, we will provide you with all the payments that needs to be made in timelessly manner. Therefore, the worry about making late payments or penalties isn’t your worry anymore.  

4. Avoid technology advancement costs   

A constant question for business owners is whether they have the latest version of their payroll software and the most recent tax tables installed on their computer. Using the wrong tax tables can result in stiff penalties. Paying a maintenance fee and having to upgrade software is an ongoing fixed cost. Outsourcing your payroll removes those climbing costs and headaches and keeps the payroll running smoothly. 

AWCape uses one of the most advanced payroll systems in South Africa, the Sage 300 People payroll & HR system. All our consultants are certified consultants of the system and will always make sure that the system is up to date with all the necessary legislative requirements.  

5. Eliminate guesswork   

Most payroll providers can give you a wide selection of payroll reports and everything you need to see to run a clean and concise payroll. You will also get a completed payroll journal entry, listing all your debit and credit transactions. The guesswork is eliminated!  

Your payroll information will be provided in concise and easy-to-understand formats. Furthermore, you will also have access to your electronic payroll data, fully downloadable into Microsoft Excel & PDF. 

A worry-free payroll 

When choosing a payroll outsourcing partner, it is vital to choose a team who are payroll processing professionals specialising in the complexities of regulations, government compliance, taxes, and human resources.  

AWCape has a fully certified team who process other payrolls daily. You can save yourself a lot of time, money, and headaches when you outsource your payroll, so you can get back to growing your business. 

If you are considering outsourcing your payroll, AWCape’s offering adds further business value by giving your key users access to class-leading Sage 300 People functions such as leave administration, personnel administration, reporting and other Human Resource functions. 

If you need help in selecting the right solution for your business, let one of our certified Sage consultants help you. Mail us at businessdevelopment@awcape.co.za