Procurement workflow from AWCape improves efficiency for Novus Holdings

About Novus Holdings

Industry

Print & Packaging

Location

Cape Town Head Office

10 Freedom Way, Marconi Beam, Cape Town

Systems

Sage 300cloud >45 Users

AccTech BPM >255 Users

Syspro

Monarch

Novus Holdings has a solid reputation as the market leader with the South African print and packaging industry. Novus Holdings offers innovation to customers, through its investment made over the years into the best technology in the business.

Novus Holdings, formerly the Paarl Media Group, has reported a major increase in business efficiency across multiple group entities and multiple ERP systems following the implementation by AWCape of a Sage 300cloud (formerly Accpac) integrated procurement workflow system.

Novus Holdings has a solid reputation as the market leader with the South African print and packaging industry. Novus Holdings offers innovation to customers, through its investment made over the years into the best technology in the business.  With this philosophy in mind and the need for an accurate and integrated business solution the Group embarked on a system integration with BPM Procurement workflow five years ago. This decision was supported by the Group’s confidence in the robustness and reliability experienced with Sage 300, previously known as Accpac.

 

The Business Process Management (BPM) Procurement workflow system, developed by AccTech Systems as a Sage endorsed companion product, was deployed through more than 250 procurement and management users across multiple business entities within the Novus Holdings Group and integrated to various ERP systems including Syspro and Monarch with consolidation into Sage 300cloud. The success of the system for Novus Holdings and its entities lies in the way that the software seamlessly enables control of order approvals, manage cost allocations and interface with the Group’s financial systems. 

The ability to access the software via a smart device provides improved flexibility for order approvals on-the-go, thus reducing delayed processing times, enabling the business to act fast and efficiently thereby increasing the ability to deliver continued value to our customers,” said Pierre van der Walt, Group IT Systems Manager for Novus Holdings.

Van der Walt further commented “As a business we embrace and recognise the value of systems that improve efficiencies in the automation and integration of routine business processes resulting in minimized risk, improved accuracy and significant value to the responsiveness and productivity of the organization which are key requirements in a competitive market. We are pleased to partner with AWCape in introducing a Sage 300cloud Procurement Workflow solution into our business.”

Christiaan Hattingh, AWCape Divisional Director for Systems Integration commented, “AccTech BPM for Sage 300cloud is a world-class procurement workflow solution that automates most finance processes via a web interface. It is a fully Sage 300cloud integrated solution, providing major efficiencies across operations and finance, by simplifying the process, with full audit trail & tight governance, with resultant reduction in the amount of hours spent on manual paperwork.”

About AccTech Business Process Management (BPM)

AccTech Business Process Management (BPM) for Sage 300cloud is an intuitive role-based software process tool that easily manages business processes within the organisation. These automated and managed processes improve productivity and efficiency by routing transactions, tasks and activities from person to person involved in the process. BPM is browser based, accessible from mobile devises without requiring heavy bandwidth. User license options include Admin/Approver User or low-cost Requestor Users. One Admin User required for every Five Requestor Users.

The following suites are available:

Purchasing Suite (Including RFQ) for Sage 300/Accpac Purchase Orders:

Orders For Operational and Project Related Expenses, Stock Re-Orders, Order Amendments, RFQ, Receipting for Operational and Project Related Expenses, Receipt Amendments, Invoices, Returns and Credit Notes that Integrate to Sage 300 ERP Purchase Orders. 

Payables Suite (Sage 300 Accounts Payable): 

Vendor Application and Master Record Management, Payable Account Reconciliation and Payment at the same time, Vendor Invoice Processing that Integrates to Sage 300 ERP Accounts Payable. Vendor Invoice Processing can be automated using IOCR. Contract based recurring payments is also available in this suite.

Cashbook (Peresoft) Suite:

CB Miscellaneous Multiple Codes Per Vendor, Cashbook Transactions. No Allocation to Accounts Payable or Accounts Receivable that integrates to Peresoft Cashbook

Inventory Suite (Sage 300 Inventory Control):  

AccTech Internal Requisitions for Sage 300; Stock Master Data Management with Full Management of Stock Transfer and Receipt between Locations. Internal Stock Usage and the ability to manage Vendor Consignment. Stock Integrating Sage 300 Inventory Control and AccTech Internal Requisitions.

Sales Suite (Sage 300 Sales Order Entry):  

Sales Orders and Shipments with Full Control on Credit Notes Integrating to Sage 300 OE.

Receivables Suite (Sage 300 Accounts Receivables): 

Debtor Master Data Management with Debtor Invoices Integrating to Sage 300 AR

Ledger Suite (Sage 300 General Ledger):   

Ledger Account Master Data Management with managed Journals and Budget Changes or Reallocations that integrate to Sage 300 General Ledger

Services Suite (Sage 300 Services/Service Manager):  

Site, Models and Equipment Master Data Management. Authorised Service Job Entries with Budget Checking per phase integrating to Technisoft Service Manager.

Assets Suite (Sage 300 Assets (Norming): 

Management of Capital Votes Activation and Ceding as well as Capital Expenditure and Receipting Integrating to Sage 300 ERP PO and AccTech Capital Budgets

Central Supplier Database (CSD): 

The Central Supplier Database from Treasury for all Organ of State entities. National Treasury provides all Organ of State entities access to a Central Supplier Database for all suppliers that registers with treasury to supply any service or commodity to Government. These successfully register suppliers then receives a unique Central Supplier Database Identification number as proof of registration. All information about any supplier is maintained and any changes to information like address, banking details, BEE status, VAT information and commodities and area of trade is available for any Organ of State to use within their system and operational landscape. AccTech Systems helps Organ of State entities with automating the initial bulk files and updates into a single database. This information can then be used in your procurement process for doing Supplier Rotation per geographical area and the commodities you need to procure. Our CSD solution provides a seamless automated integration solution for Organ of State entities to comply with Treasury regulations around procurement and the use of the Central Supplier Database.

Our experience and dedication to quality products and services is what sets AWCape apart from our industry peers.

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