Accpac Project Job Costing with Procurement Workflow for Big Concerts
About Big Concerts
Cape Town, Western Cape
Sage 300 on VPS
Big Concerts International was founded in 1989 and has become the largest and only live entertainment company in Africa to feature on the Top 100 Worldwide Promotors List. The company was recently acquired by Live Nation Entertainment – the world’s largest live entertainment company, which is listed on the New York Stock Exchange.
"Sage 300 ERP will provide the means for Big Concerts to improve business efficiency and cost control over many different projects that are running simultaneously, in an environment where all our key players are not always under one roof."
- Justin van Wyk, Big Concerts CEO
Big Concerts, South Africa’s premier concert promoter, has adopted Sage 300 ERP (previously known as Accpac) as its ERP solution of choice.
The nature of our business dictates that our workforce is scattered across the country, managing events at different venues, all hours and all days of the week, says Justin Van Wyk, Chief Financial Officer for Big Concerts International. “We needed an ERP solution that is robust and able to effectively manage our project-based costs with the right amount of transparency that will provide an overview of any given project in real time,” says Van Wyk.
AccTech Western Cape, rebranded as AWCape was contracted to implement the ERP solution. “We began the process with a thorough needs analysis, which served as a basis to construct a fully integrated Sage ERP Accpac package that is tailored to suit Big Concerts’ specific needs,” says Henri Hattingh, Chief Executive Officer of AWCape. “Sage 300 ERP Advanced edition is a feature-rich financial management application that supports as many as twenty concurrent users. As Big Concerts grow and start requiring more users, they can effortlessly upgrade to Sage 300 ERP Premium, making it the ideal solution for organisations in the so-called mid-market ERP Tier. The analysis and reporting tools contained within the solution provides the transparency and accuracy that Big Concerts needs,” adds Hattingh.
AccTech eWorkflow was also included in the package, providing the tools to monitor and control Big Concerts’ business procedures and processes. “AccTech eWorkflow is seamlessly integrated with Sage 300 ERP adding functionality in the form of commitment accounting, record level security and budget control. It effectively provides full tracking of every procedure from source to end, bridging the gap between the back office and the operations side of the business. AccTech eWorkflow enforces transparency and compliance throughout Big Concerts’ operations,” says Hattingh.
An ERP system helps to define best practices, optimise activities and gain control over processes, says Keith Fenner, the Vice President of Sales at Sage ERP Africa, part of the Sage Group plc. “The most significant benefit of ERP software may be its ability to streamline operations. By automating business processes, which in turn improves accuracy of information and accelerates data flow, an ERP solution helps companies streamline day-to-day tasks and free up staff to focus on other more complex issues that require more personalised attention. As a result, productivity is increased and operating and overhead costs can be dramatically reduced.”